Safeguarding Policy

Same Roots Collective is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We believe that everyone has the right to be safe, protected, and treated with dignity and respect.

1. Our Commitment

We recognise our responsibility to:

  • Protect children, young people and vulnerable adults who engage with our charity

  • Prevent harm, abuse and neglect

  • Respond appropriately to safeguarding concerns

  • Comply with relevant safeguarding legislation and guidance

2. Scope

This policy applies to:

  • Trustees

  • Employees

  • Volunteers

  • Contractors and partners

  • Anyone acting on behalf of Same Roots Collective

3. Definitions

  • Children and young people: anyone under the age of 18

  • Vulnerable adults: adults who may be unable to protect themselves from harm or exploitation due to age, disability, illness, or circumstance

4. Safeguarding Principles

We follow these key principles:

  • The welfare of the individual is paramount

  • Safeguarding is everyone’s responsibility

  • We take a proportionate, risk-based approach

  • We work in partnership with statutory agencies where required

5. Recognising and Reporting Concerns

All safeguarding concerns must be taken seriously.

If you are worried about someone’s safety:

  • Report concerns as soon as possible

  • Do not investigate or promise confidentiality

  • Record factual information only

6. Safeguarding Lead

Our designated Safeguarding Lead is:

Name: Dr Charlotte Naylor Davis
Role: Member of the board of Trustees
Email:drcharlottend@gmail.com

In an emergency, contact the police or emergency services immediately.

If a safeguarding concern involves the Safeguarding lead , the concerned should report the matter to:

Somerset Safeguarding Adults Board

adults@somerset.gov.uk

03001 232 224

or, Somerset safeguarding Children Partnership

childrens@somerset.gov.uk

03001 232 224

7. Safer Recruitment and Conduct

We are committed to:

  • Safer recruitment practices

  • Appropriate DBS checks where required

  • Clear codes of conduct for staff and volunteers

  • Ongoing safeguarding awareness

8. Review

This policy will be reviewed annually, or sooner if there are changes in legislation or guidance.

Last reviewed: 14/02/2026
Next review: 14/02/2027